Office Manager
Assumption/Calvary Cemeteries
St. Cloud, Minnesota
Full-Time

Benefits Eligible

 

Experience: 1-3 years office experience required. Experience in bookkeeping preferred.

 

Education: High School Diploma.

 

GENERAL OFFICE PROCEDURES

  • Answer phone
  • Provide hospitality and customer service to all visitors
  • Respond to questions and issues related to the Rules and Regulation of the Cemetery
  • Provide maps and directions in regards to interment locations to visitors or phone inquires
  • Provide information needed to funeral directors or families
  • Keep calendar updated with scheduled interments and visitors
  • Keep Grounds Department informed of any changes to schedule
  • Process income and outgoing mail
  • Compiling of invoices, ledgers, burial records, burial files
  • Manage the ordering and inventory of office supplies and order cemetery supplies as requested by the Grounds Department
  • Keep office clean and presentable (vacuum, dust, collect garbage, chairs orderly)
  • Keep restroom clean and supplied
  • Unlock filing cabinets in the morning and lock before leaving for the day
  • Maintain temperature for comfort during the day and conserve for the evening
  • Shred confidential documents that are no longer needed
  • Inform Grounds Department of flower delivery locations
  • Maintain all forms needed for the cemetery operations

 

 

OFFICE OPERATIONS

  • Meet with visitors/clients inquiring pricing and availability of locations
  • Contact Grounds Department if visitor wishes to look at or pick out a location
  • If client wishes to purchase follow Sales Checklist to complete and record the sale
  • When receive request for burial/ interment from funeral home or family follow the Funeral Checklist to complete, and update records
  • Knowledge of the Minnesota State Statutes regarding cemetery burial rights and be able to inform and explain to the lot owners how the laws pertain to them
  • Prepare documents needed for lot title changes and Notarize legal documents
  • Perform cemetery financial transactions including: invoices, receivables, bank deposits
  • Prepare payroll on biweekly schedule
  • Scan and email payroll worksheets to Cemetery President for approval
  • Track employees’ vacation and medical days available
  • Prepare retirement forms monthly for retirement plan

 

 

COMPUTER OPERATIONS

  • Process incoming and outgoing email messages in a timely manner
  • Search Occupied, Reserved or Vacant burial/interment locations (Software: FileMaker Pro)
  • Process burial/ interment orders
  • Enter all sales contract information
  • Enter invoices and receivables
  • Update Cemetery Burial Lot information when lot activity occurs
  • Do daily computer backup
  • Do security updates and scans
  • Prepare checks monthly using QuickBooks and have ready for signature
  • Prepare monthly bank reconciliations
  • Prepare monthly financial reports for Cemetery President

 

END OF MONTH FINANCIAL

  • Verify Cemetery census (OCR/VAC/RES) of all interment locations
  • Verify OCR-preneed totals
  • Record new census totals
  • Record General Journal entries in QuickBooks
  • Check QuickBooks Balance Sheet totals to see if they equal census totals
  • Find discrepancies if census totals do not equal
  • Print and double check customer statements and prepare for mailing
  • Print or copy month end reports for Month End reporting book, including journal entries, profit and loss statements, and bank reconciliations.

Supervision: This position does not supervise any employees.

Working Conditions: Office setting; fully in person (no remote work).

Physical Effort: Ability to lift 5-10 pounds, occasionally make way through cemetery grounds (paved and unpaved grounds).

Dietary Cook/Housekeeper
Diocese of St. Cloud
Chancery and Speltz House
St. Cloud, Minnesota
Full-Time

Job Summary

The Chancery of the Diocese of St. Cloud is the location of the office of the Bishop and hosts a number of meetings throughout the year. The Speltz House is a community of retired priests of the Diocese of St. Cloud. In keeping with our organization’s tradition, we seek to enhance the quality of life and holistic growth of older persons by providing high quality service in a cheerful, timely manner and by communication, coordinating, and cooperating with others to attain goals.

The main responsibility is to provide nourishing food at the noon meal to residents and guests of the Speltz House and during special occasions and meetings at the Chancery under sanitary conditions as directed and in accordance with established policies and procedures. Responsible for the purchase of food items, preparation of food, serving food, and the cleanup dishes, appliances, etc. Also responsible for some cleaning in both buildings.

Description of Job Duties

  1. Food Preparation
    1. Plan menus coordinating special dietary needs.
    2. Purchase all groceries for food preparation.
    3. Prepare, serve, and clean up daily noon lunches for the residents of Speltz House Monday through Friday and as needed for special occasions at the Chancery that are within dietary needs and are tasty and appealing.
    4. Prepare special luncheons as they arise in the community.
    5. Plan, prepare and serve special occasion luncheons as they arise.
  1. Housekeeping
    1. Maintain a clean, safe, and healthy kitchen.
    2. Clean and maintain the cleanliness of kitchen area including cleaning of freezer, stoves and refrigerators.
    3. Clean the Bishop’s residence bi-weekly.
    4. Responsible for all kitchen laundry and table linens at Chancery and Speltz House.
    5. Clean offices and bathrooms (vacuum, scrub, dust, etc.) weekly at the Chancery.
    6. Take care of plants—water, transplant, etc.
    7. Clean guesthouse as needed.
    8. Clean and dust China cabinets on second floor dining room in Chancery yearly.
    9. Remain flexible with changes as needed.
  1. Other Duties as Assigned

Physical Effort: Stairs; push and pull items weighing 50 pounds or less; ability to stand, reach, lift, bend, kneel, stoop, climb; ability to follow written and oral instructions and procedures.

Working Conditions:  Kitchen, serving areas and off location as needed. Periodic travel is required.

Education:  High School Diploma or equivalent preferred. Food Serve Safe certification preferred.

 

Job Related Experience:  Previous experience of up to one (1) year in food preparation and serving required.

 

Standard Requirements:

Supports the Mission, values and vision of the Diocese of Saint Cloud and the facility. Ensures an atmosphere which allows for the privacy, dignity and well-being of all residents in a safe, secure environment. Supports, cooperates with, and implements specific procedures and program.

To Apply: please following the directions below.

 
The following application is only for position openings at the Diocesan Offices and not to be used for parish, school, Mission Office, or Catholic Charities openings.

Instructions for completing the electronic employment application:

  1. Save this document to your computer.
  2. Open the document in your word processor, complete the Application, and save the document again. (Your signature can be gathered at a later time).
  3. Before the application deadline, e-mail your application with your resume, cover letter and three professional references to the Office of Human Resources with the Diocese of Saint Cloud at: Apply@gw.stcdio.org

Note: If you are having difficulty saving or e-mailing the form, you may print the application form and mail or fax it to the contact information below.

Office of Human Resources
Diocese of Saint Cloud
305 North 7th Avenue
Saint Cloud, MN 56303
FAX: 320-258-7652