Program Coordinator
St. Cloud MN
Full-Time
Reports To: Director of the Office of Marriage and Family
JOB SUMMARY
The Program Coordinator is responsible for coordinating marriage preparation courses, assisting with offsite event logistics, and performing office duties related to support the Office of Marriage and Family.
This full-time benefits eligible position works Monday – Friday 8:30AM – 4:30PM at our Pastoral Center in St. Cloud. This position requires travel throughout the diocese, some of which may occur during the evening, occasional weekends and overnights.
Major Job Responsibilities/Percentage of Time:
- Coordinates Marriage Preparation courses
- Manages departmental billings and related record keeping associated with events
- Coordinates logistics for offsite Diocesan events and programs
- Other duties as assigned
Description of Job Duties:
- Coordinates Marriage Preparation courses
- Network with and schedule speakers for Engaged Couples Retreats and 2nd Marriage Course
- Present at the Engaged Couples Retreat or 2nd Marriage Course when a shortage of speakers occurs or as a last-minute replacement
- Collaborate with the Multicultural Ministries Office when coordinating the Spanish Marriage Course
- Coordinate preparation of facilities and materials needed for the day
- Submit and maintain reports of income, stipends, and expenses
- Correspond with speakers as needed
- Collaborate with Associate Director of Natural Family Planning and NFP witness couples as needed for Engaged Couples retreats
- Follow up on requests for materials or assistance as needed
- Research new materials and media to stay relevant and remain compliant with USCCB marriage prep requirements
- Attend occasional workshops/conferences/meetings
- Manages departmental billings and related record keeping associated with events
- Receives and submits deposits for all income
- Records all accounts receivable/payable
- Prepares end-of-event reporting which includes financial information
- Prepares invoices for Director to approve for payment
- Prepares billings for various programs as appropriate
- Coordinates logistics for offsite Diocesan events and programs
- Assists in coordinating annually scheduled initiatives and programming for all events
- Participates in evaluating events in line with the goals and vision of the office and Diocese
- Completes quarterly bulk mailings associated with events
- Other duties as assigned
- Participate in staff retreats and other staff activities
- Lives the Diocese mission of Hope, Mercy and Justice
Education: Two-year Associate Degree in Business Management or similar field. Four (4) year Bachelor’s degree in Business Management, Education or Communications preferred.
Job Related Experience: Three years administrative experience or related experience. Strong computer knowledge including web maintenance; familiar with general office management. Basic understanding of Catholic Church teaching required. Ability to network and work with volunteers. Experience in planning and presenting at retreat/encounter weekends is preferred. Comfortable with public speaking.
Physical Effort: Stairs; ability to lift and carry up to 10-15 pounds
